North Carolina Azalea Festival Street Fair

2026 Street Fair Vendor Application & Information

APPLICATIONS OPEN SEPTEMBER 1, 2025

IMPORTANT:

Do not apply using a mobile device. Mobile registration may cause issues.

Our application has CHANGED. Please review all of the information below before applying. 

APPLICATION PROCESS

1. Complete the online application and pay a non-refundable $25 fee.

2. Include all required photos with your application. Incomplete applications will not be reviewed.

3. Upon acceptance, you'll receive an email with booth registration instructions.

4. Vendors who apply by November 15 (Arts & Crafts and Commercial Vendors ONLY) receive a $25 early bird discount.

5. Vendors placed in the wrong category must pay any fee difference. The committee makes final decisions on classification.

6. Booth fees must be paid by the deadlines listed below to secure your space.

7. Booth location requests are considered but not guaranteed. Assignments are based on payment date and space availability. 

8. Prior to the Festival, accepted vendors will receive an email with detailed instructions on event set-up and expectations

INSURANCE & PERMITS

• All vendors must provide a Certificate of Insurance (COI) with coverage of $2M aggregate /  $1M per occurrence for the dates of the Festival, April 10-12, 2026

• COI must list North Carolina Azalea Festival at Wilmington, Inc. as additionally insured.

• A temporary 3-day policy may be obtained from Harold Wells Insurance: (910) 762-8551.

• All vendors must obtain an NC Sales Tax ID via the NC Department of Revenue or call 1-877-252-3052.

CHECKLIST (Post-Acceptance Requirements)

All Vendors:

• Booth Payment

• COI listing the Festival as Additional Insured

• NC Sales Tax ID

Food Vendors: (in addition to the above)

• Health Department Permit (inspection on-site)

• Temporary Food Permit via NHC COAST Portal

501(c)(3) Vendors: (in addition to the above)

• IRS 501(c)(3) form

• Mission Statement

REGISTRATION DEADLINES

VENDOR CATEGORIES

If you're unsure of your category, contact the Street Fair team at streetfair@ncazaleafestival.org

VENDOR TYPES & FEES

Electricity Add-ons (For all Non-Food Vendors):

• First 120V Circuit: $75

• Each Additional 120V: $50

• Day-of Electric (if available): $100

EVENT SCHEDULE

Attendance is required during these hours:

Food vendors must operate on all days and hours.

SETUP & CHECK-IN

• Setup: 

  • Arts & Commercial Vendors- Friday, 9 AM – 5 PM

  • Food Vendors- Friday, 8 AM - 12 PM

• Check-in deadline: 

  • Arts & Commercial Vendors- 5 PM Friday (late arrivals forfeit space)

  • Food Vendors- 12 PM Friday (late arrivals forfeit space)

• No vehicles are allowed on the streets after 5 PM on Friday.

• Vendors must bring their own tents, tables, chairs, and weights.

• Accepted vendors will receive an email with detailed instructions on event set-up and expectations 2 weeks before the Street Fair.

ELECTRICITY & SAFETY

• Max 50 amps per booth.

• Electricity is limited and must be requested and paid for in advance.

• Bring 200-ft cords, grounded and rated for your needs.

• All electric setups must pass inspection.

• Vendors using electricity must have a 5lb fire extinguisher (tagged within one year).

• The Street Fair is located in an area with heavy winds. To safely secure tents, please be prepared with 50 lbs of weight for each leg of the tent.

PARKING

• No assigned parking for Arts or Commercial vendors.

• Use city decks or free weekend street parking.

• Refrigerated food vendors will be assigned parking nearby.

FOOD & ALCOHOL SAMPLING

• All food vendors must have permits and pass Health Department inspections.

• Wine may only be sold by the bottle; tasting is allowed for 21+.

• No liquor sampling is allowed.

• An ABC permit is required for alcohol vendors.

DISPLAY & HOSPITALITY GUIDELINES

• Booths must be staffed at all times.

• Displays must remain within your space.

• No amplified music, inappropriate content, or unapproved sales.

• Treat guests, vendors, volunteers, and staff with respect.

• Report misconduct to streetfair@ncazaleafestival.org

SECURITY & LIABILITY

• Overnight security is provided, but vendors are responsible for their property.

• Festival is not liable for loss or damage.

• Vendors must comply with fire, safety, and local regulations.

• No refunds for any reason once accepted.

CLEAN-UP

• Leave no trash, oils, grease, or debris in or around your booth.

• No dumping into streets, drains, or public property.

RESTRICTIONS

• No pets

• No issue advertising (political/religious promotion, etc.)

• No sales outside the assigned booth

• Violators may be removed without a refund and banned from future events

QUESTIONS?

Contact: North Carolina Azalea Festival at Wilmington, Inc.
Phone: (910) 794-3103
Email: streetfair@ncazaleafestival.org

Please make sure you have reviewed this entire page thoroughly, as the answer to most questions can be found above. Additionally, we have a Frequently Asked Questions page on our website that can be viewed here.

Deadline Reminders: 

Applications Open: September 1, 2025 

Early Bird Deadline: November 15, 2025 

Final Deadline: February 1, 2026